201 Inventory Coordinator

Department:             
Food

Reports To:
Warehouse Manager

FLSA Status:            
Non - Exempt

General Function:
The 201 Inventory Coordinator receives TEFAP, CSFP and purchased food shipments and processes receiving paperwork. This position builds and palletizes TEFAP and non-TEFAP food orders and performs CSFP pre-pull functions and schedules deliveries and completes incoming paperwork in the absence of the 440th Inventory Coordinator. Performs in a back-up role for delivering Stockboxes and TEFAP food orders to food pantries, soup kitchens and homeless shelters. Drives delivery trucks. Inspects sites for safe food storage and inventory management. Loads and unloads food. Ensures a positive experience with donors for dock donations. Ensures donor paperwork is legible, accurate and complete. Works in cooperation with volunteers. Serves as a liaison between the food bank and distribution sites. Documents services provided in writing. Adheres to all safety protocols.  Performs building maintenance.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Provide excellent quality client and internal/external customer service.
  • Work independently with minimum supervision
  • Represent the agency in a positive manner.
  • Cycle count 201 and 440th inventory as directed by the Warehouse Manager.
  • Load/unload commercial trailers: Unload product. Must be able to properly place pallets to avoid damage.
  • Build and palletize food orders in a safe, accurate and timely manner.
  • Inventory Management: Responsible for receiving incoming food products and inventory entry functions in

Primarius.  Must be able to operate scanning/bar codes equipment so that pallets can be properly identified into the perpetual inventory system.  Maintain established inventory controls.

  • Performs in a back-up role at the 440th  in the absence of the 440th  Inventory Coordinator
  • Ensures that all food is handled and stored safely.
  • Maintains a clean and orderly warehouse.
  • Operates vehicles and agency equipment safely.
  • Maintain equipment and vehicles as directed.
  • Directs supports and recognizes all warehouse volunteers.
  • Loads and delivers food orders and fresh produce to sites as scheduled.
  • Inspects sites for compliance with pest control, temperature and cleaning logs and  inventory management.
  • Document services rendered by completing necessary paperwork.
  • Provide support for community events and food drives, delivering supplies, picking up contributed food.
  • Staff food sort events.
  • Performs building maintenance as directed.

Supervisory Responsibilities
This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies: Problem Solving - Works well in group problem solving situations.

Technical Skills - Shares expertise with others.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things

Oral Communication - Listens and gets clarification; Responds well to questions; Participates in meetings. Written Communication - Writes clearly and informatively; Able to read and interpret written information. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views;

Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment.

Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Organizational Support - Follows policies and procedures; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions ; Uses equipment and materials properly.

Adaptability - Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills
Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills
To perform this job successfully, an individual should have knowledge of email and Internet software; Inventory software; Spreadsheet software and Word Processing software.

Certificates, Licenses, Registrations
CDL Class B&C.  Forklift Certification.

Other Skills and Abilities
Previous warehouse experience.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to stand; walk; climb or balance and talk or hear. The employee is occasionally required to sit; reach with hands and arms; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and /or move up to 25 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts; toxic or caustic chemicals; outside weather conditions and vibration. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; extreme cold; extreme heat and risk of electrical shock. The noise level in the work environment is usually moderate.

To apply
Send your resume and letter of interest to resumes @ hungertaskforce.org.


Development Assistant (Temporary)

Development Assistant (Temporary)

Department: Development

REPORTS TO: Community Relations Manager

FLSA Status: Non-Exempt

POSITION DURATION; September 22 – December 31, 2014

GENERAL FUNCTION: The Development Assistant position is responsible for assisting the Hunger Task Force Community Relations Manager with the annual ‘Food for Families’ campaign. The Development Assistant focuses on food drive donor relationships associated with Food for Families.

Essential Duties and Responsibilities:

  • Coordinate Food for Families food drives
  • Organize donor information, enrollment and action notes within Food for Families donor database
  • Schedule food drive pick-up logistics with warehouse staff and food drive sponsor
  • Provide support to food drive sponsors
    • Explain food drive procedures; answer questions about the Food for Families campaign
    • Supply outreach materials to donors including collection boxes, posters and food drive packets
  • Attend Food for Families associated event planning meetings and assist in planning and execution of those events
  • Acknowledge organizers of Food for Families food drives via phone conversations, photos of their name on the I-94 signboard, letters, and emails
  • Attend and represent the agency at events and food drives as directed
  • Update social media messaging, videos, and photos as directed

Competencies:
To perform the job successfully, an individual should demonstrate the following competencies:

Oral Communication – Facilitates positive telephone conversations and relays correct campaign information in a welcoming manner; Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication – Attention to detail; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Project Management - Coordinates projects; Communicates changes and progress; Completes projects on time and budget.

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Identifies external threats and opportunities; Adapts strategy to changing conditions.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Initiative - Volunteers readily; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Analytical - Collects and researches simple data; Uses intuition and experience to complement data.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
A BS/BA in a Non-Profit discipline, Communication, Community Leadership, Business Management or Marketing to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Outlook Microsoft Excel; Internet Explorer; and Microsoft Word.

Certificates, Licenses, Registrations
Valid Wisconsin Driver’s License, insured vehicle for use with knowledge of Milwaukee County.

Other Skills and Abilities
Professional level social media experience is a plus.

Other Qualifications
Strong interest in the Hunger Task Force mission and representing the agency in a positive and professional manner.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and /or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.

 

Hourly Pay Rate: $15.00 / hour

 

To apply
Send your resume and letter of interest to resumes @ hungertaskforce.org


 

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MAP  | 201 S. Hawley Court, Milwaukee, WI 53214 | Phone: 414-777-0483 | Fax: 414-777-0480
Hunger Task Force is a 501 (C) (3) organization.
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